Table of Contents Introduction Location, Location, Location Phone Services Facilities & IT Your Library Computer Hardware Software Office Furnishings Conclusion — More!

Computer Hardware

No matter what your technical area of interest is, you’ll have to have a computer. Friends and former co–workers can offer valuable advice, but keep in mind that everyone’s requirements are different. There are so many choices that it's easy to get overwhelmed and just stay with your old, slow computer. After all, it’s already set up, you know its quirks, and are getting along fine. However, it’s better to spend the time on setting up a new system now, before you have client deadlines, than to face the task of transferring in–progress work with the calendar staring you in the face.

Resist the temptation to buy used or to save a $100 here and a $100 there on your computer hardware. Remember, it only takes a few hours of billable time to recoup that investment, and you’ll be so much more productive that you’ll wonder how you ever got work done with your old computer.

So where to get the goods? If you are lucky enough to have found a knowledgeable clerk at a big box computer store, keep going back to him/her. If not, consider the larger online computer sellers. Even if your business consists of only you, you can get set up with a corporate account and account manager, who can make your purchasing experience much easier!

Use the following checklist as a starting point for getting together your Purchase Order.

Checklist — Computer Hardware Computer (laptop vs. desktop, Mac vs. PC, WinTel vs. Linux, and so on). Laptops are more expensive than equivalent desktops, but you’ll probably want the ability to bring your computer to client meetings.
Laptop–specific accessories (docking station, extra power supply, extra mouse). Although not absolutely necessary, I highly recommend that you purchase all these accessories and keep the extra power supply and mouse in your laptop bag; otherwise you’re bound to forget them some time or another.
External monitor(s). Don’t skimp on the cost here; you’re planning to spend many hours staring at your monitor.
Surge suppressors. Don’t even think of plugging your expensive equipment directly into a wall outlet.
UPS (uninterruptible power supply). Definitely optional for most of us, but essential for some.
Mouse
Keyboard. Consider an ergonomic model.
Printer. Considerations include: multi– or single–function, laser or inkjet, color or black–and–white. If you’ll only need a “high–end” printer occasionally, consider buying a less expensive model and using the chain print shops when necessary.
Fax machine. Yes, most things are online these days, but not everything. So if you don’t purchase a multi–function printer, plan on a fax machine or using an e–fax service.
Data backup device (or online service).
Network equipment (routers, print servers, etc.)
PC projector

Setting Up Your Office

Computer Hardware